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DEPUTIES SIGN CONTRACTS

Four senior executives from the Department of Personnel Management signed their contracts last week.

Deputy Secretary Executive Resourcing Services Mr Vele Ravugamini has been confirmed to his position after being in the position in an Acting capacity since 2018. He signed his contract for 3 years. 

Director Corporate Affairs & Capacity Building Mr Michael Moke also signed his contract for 3 years.

Two senior officers Mr Elison Kalimet and Ms Roselyn Rakuavia have been elevated as Acting Deputy Secretaries respectively whilst the two positions will be re-advertised.

Mr Kalimet takes on the role of Acting Deputy Secretary Policy & Reforms while Ms Rakuavia is the Acting Deputy HR Advisory & Compliance. Both deputies will act in their respective positions for a duration of 3 months and their performance will be assessed accordingly. 

Department Secretary Taies Sansan says she looks forward to working with the deputies following the signing of their contracts and Key Result Areas.

“Your contracts are performance based and now that you have signed them – please work towards achieving the Key Result Areas in your contracts” Ms Sansan urged them to provide the leadership and guidance required in their respective wings to ensure there is a cascading effect of their respective KRA’s to all officers within their respective divisions and branches.

“This year has been a challenging year with the covid-19 pandemic but as the country slowly finds ways to deal with the pandemic under the new normal – it is incumbent on you all as senior executives of this department to embrace the changes and work towards executing them. Importantly, let’s all work together to ensure we implement the major Public Sector reforms of the Department and the Government. That is critical and it is important that we achieve this under the Departments Corporate Plan”.

GOVERNMENT HONORS COMITTMENT TO PAY OUT PUBLIC SERVANTS

The Government has honored its commitment to pay out a total of 481 Public Servants through the Public Service retirement exercise.

Public Service Minister Soroi Eoe confirmed that the government through Treasury has released K28.4 million in October to retire these Public Servants who have reached compulsory retirement age and others who being retired on medical grounds. The Public Service Minister said as a result of the retirement exercise the government will be saving K14m when it retires the 481 Public Servants by the end of this year.

Minister Eoe says, K430m was allocated in the 2020 Budget to retire 2,150 compulsory retirees who are over the age of 65 years. From this a total of 481 Public Servants from 10 agencies were confirmed and validated for payout.

Mr. Eoe explained that from the K28.4m, K16.5 has been paid to the Department of Personnel Management who will facilitate payments for the identified line agencies with K11.9 million transferred to Police for the constabulary to facilitate paying out its 132 retirees.

Department of Personnel Management is now working on batch 2 for 2020 and have validated a further 138 requests which will cost K7.6m. This has been submitted to Treasury. The balance of K401.6 million is being looked at for re-appropriation in the 2021 Budget. The 481 Public Servants to be retired include an outstanding of 80 Public Servants from 11 agencies for 2019 and 401 from 10 agencies for 2020.

The break-up of this is as per the table below:

                          AGENCY (2020)TOTAL RETIREES
1Department of Transport6
2Department of Works179
3Hela Provincial Health Authority2
4Morobe Provincial Administration12
5National Cultural Commission15
6National Museum & Art Gallery3
7New Ireland Provincial Health Authority24
8Western Highlands Provincial Administration1
9Western Highlands Provincial Health Authority27
10Department of Police132
                                 
                          AGENCY (2019) 
1Department of Community Development6
2Department of Transport2
3Department of Health 9
4National  Cultural Commission5
5Port Moresby General Hospital27
6Eastern Highlands Provincial Administration1
7Western Provincial Administration1
8Western Provincial Administration3
9Southern Highlands Provincial Administration20
10West New Britain Provincial Administration4
11West New Britain Provincial Health Authority2
 Total 481

“The payout of retirees has been a long outstanding issue but I am pleased that the government is able to pay them out to free up the Governments Ascender Payroll system which will enable saving about K14m in 2021 once the deed of release is signed off by retirees and they are taken off the Payroll and to reprioritize these vacancies for essential services”.

Minister Eoe said, as part of the Public Sector Reforms and the need to control costs in the Public Service Payroll, DPM is doing all it can to clear the Ascender Payroll through the payout of Public Servants who have reached retirement age but have remained on the payroll over the years. “This is a great achievement for the Marape government in its efforts to cut the Public Service wage bill and the commitment this government has made to the Public Sector Reforms on improving and modernizing the public service by honoring this commitment”.

RESHAPING THE PUBLIC SERVICE

“The input we make today must be the correct input that will reshape the course of our country so that in the next 10 years when we look back, our generation has made the greatest impact in reshaping the future of our country. The reshaping of our country starts with reshaping the Public Service”. 

These were the words of Prime Minister James Marape when he opened the 2-day Public Sector Reforms and Cost Control workshop at APEC Haus on the 19th of October. Mr. Marape who has taken an interest in the reforms the Department of Personnel Management has undertaken, spoke of the many challenges the government faces regarding the Public Service and the need for reforms to modernize the public service taking into consideration cost controls.

The Prime Minister in addressing the workshop which had an overwhelming turnout from heads of line agencies, spoke at length about cost control and one of the main issues he stressed is the need for all public servants to be on contract. 

Mr. Marape outlined that the Public Service consumes about 70 percent of the governments cash revenue and called for discussions during the workshop to be around measures that could address costs. 

“Public Servants have a serious responsibility to the nation as we consume 70 percent of the total revenue collected”. He highlighted a number of the challenges that the workshop should deliberate on to stop unnecessary growth and to make the Public Service leaner and flatter.  One of the suggestions he made was for the utilization of the Public Private Partnership and advise how well this can be used. Mr. Marape made the call that after 45 years we need to have a better vision for the Public Service. “Let’s reward performance and discipline lack of performance. 

“I want a Public Service that’s performing”. The Prime Minister said the workshop was timely and that he was glad the conversations are taking place. Among other issues Prime Minister Mr. Marape highlighted redeployment of agency heads into other departments and the independence of the Public Service when it comes to Executive Appointments. 

Public Service Minister Soroi Eoe in his remarks told the workshop that one of the governments priorities is to reform the Public Service to make it efficient, responsive and cost effective. Minister Eoe also highlighted the 6 priority areas of his Ministry and among them is for the creation of a smarter, leaner organization structure removing duplication and inefficiency.  Secretary Taies Sansan in welcoming all line agencies to the workshop told them that the department needed to share with them all the challenges of the Public Service. Ms. Sansan said the objective of the workshop is to share what the Department as the key lead agency in HR matters is doing on the progress of legislative reforms especially in the areas of governance, policy and capacity building.

Graduate Against All Odds

Loretta during her graduation at PILAG, 2022.

In this April edition of the Newsletter, we feature Loretta Kialos from Madang Province.

She works with the Department as the Executive Assistant to the Executive Manager Industrial and Employment Conditions for almost 8 years.

As the saying goes, ‘behind every successful woman and man, there is a man or woman behind’.

For single-mum Loretta, it was, “behind a successful mother, is her kids and immediate family”.

Kialos recently graduated with her 2nd Diploma in Government Human Resource from the Pacific Institute of Leadership and Governance (PILAG’s) 4th Graduation on the 8th of April, 2022.

She dedicated her career achievement to her family, and thanked DPM, and her superiors in the Division for providing the opportunity for Public Servants like her to further her studies.

“I am anticipating to fully complete my bachelors degree in the near future,” Kialos said.

DPM’s Human Resource Development Strategic Plan 2020-2025 supports career development for public servants.

Kialos and her colleague, Lynne Zuguzugufa who recently graduated with Diplomas in HR are fruits of this strategic plan.

Kiolas said the course was relevant to her area of responsibility at work.

“This really helped me to contribute to my divisional technical officers were required,” she said.

She said this will also give her an opportunity to elevate her  position to take up higher challenges in her career in the department.

“In my view, DPM as an agency responsible for HR matters prioritizes upskilling and equipping public servants, so that there will be skilled public servants in the sector”.

Kialos said, “I would like to encourage my colleagues to give their best and take up challenges, because this is where you will achieve your possibilities, and overcome your self-esteem if you feel like you are one of those”.

Kialos said it is important for public servants to know the General Orders (GO) and the Public Service Management Act (PSMA).

She urged DPM staff to uphold the motto, ‘Rise Up, Step Up, and Speak Up’, anywhere in the Public Service Sector, reflecting DPM’s initiative.

Public Servants Must Make it Happen: Secretary

A Police Graduate saluting Ms Taies Sansan at PILAG’s 4th Graduation.
 

Department of Personnel Management Secretary and interim Chair of the Pacific Institute of Leadership and Governance (PILAG) Board, Ms Taies Sansan, has urged all Public Servants to make it happen, by realizing the National Government’s agendas and policies.

She said this during  PILAG’s 4th Graduation this month.

Ms Sansan said the government can only set policy agendas and make available resources.

“I want to stress that it is very important that government policies are implemented within the scarce allocation of resources we have, and ensure that every person feels the touch of government services”, said Ms Sansan.

She also told the graduands, most of them public servants, that the     Marape/Basil government have competing needs,   priorities and challenges in terms of the delivering of goods and services in the country.

“With the knowledge, skills, and competencies you have acquired at  PILAG, you will help me, PILAG, and the government to instill and inspire a cultural revolution of uncompromising and   unyielding commitment to competently discharge the Oath of Service you have pledged to God and the people of this Country, through the government,” Ms Sansan said.

 The National Public Service is the single biggest employer in the Country with its presence from Waigani in Port Moresby to the remotest parts of PNG.

It has 141 government agencies across the 22 Provinces, with over 125, 000 public servants on the Government         Ascender payroll.

Ms Sansan said the legacy mandate of the government of the day is to undertake reforms, intended to make the public service small.

A major impact of these reforms was the devolution of the HR powers that were given to the agency heads 13 years ago, and the decentralization of the financial and administrative powers to the lower tiers of the government.

DPM as the central government agency is supporting the reform, and is expected to have only 10 per cent of public servants in Pom to deal with policy matters, while the rest are implementing the work of the government in the districts and  provinces.

This has also seen Prime Minister James Marape  launching DPM’s 30-year Human Resource Strategic Plan 2020-2050 last year.

The plan highlights challenges and problems and have identified strategies to implement over the next 30 years.

“My challenge to you is; dare to be different, dare to be a change agent, dare to challenge the status quo, dare to be part of the solution, dare to be the best version of yourself every day, dare to be the change that you want to see in others.”

“Only then, we can see the change, the perception of the public service for being complacent and corrupt to competent and committed”.

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Ground Breaking For Public Service Clinic

The plan to have a clinic for Public Servants in NCD looks set to be realised as meetings towards a ground breaking ceremony for the clinic continues.

Executive Manager PS & Institutional Housing Mrs Nancy Levi who is leading the team from the Central Government Office and a planning team made of representatives from various stakeholders met to plan for the ground breaking ceremony which is tentatively set for early next year.

During a meeting with Dr Goa Tau of National Department of Health, the team recommended for 28th of January 2022 to be the tentative date for the ground breaking ceremony.

This was due mainly because the year is drawing towards the shutdown period and it would be only fair to have the ground breaking for this very important intervention done at the beginning of next year.

Dr Tau said, the clinic would do good for Public Servants as they can be attended to at a clinic for Public Servants. “We will need to draw general guidelines for the clinic”.

Dr Tau said, there are many factors that makes the clinic an important asset for Public Servants in NCD. Mrs Levi also provided a brief from the Planning team outlining the need to have the ground breaking done virtually given the covid-19 situation.

It was raised that the need for a structure for the staff who will run the clinic is also critical and Mrs Levi has taken note of it to raise with DPM. Dr Tau will be taking an Information Paper to the NDOH Executives to brief them on the latest on the clinic.

He said, the functionality of the clinic is critical to determine the kind of facilities that the Clinic will require.

An NDOH Technical Officer informed the meeting that the submission on equipment listing was completed and that they will be submitting it to the NDOH Executive for funding.

DPM Assists RPNGC Retirees Sign DORS

DPM officers were on hand to assist Police Officer retirees at the Boroko Police station who gathered to sign their Deeds of Release.

The officers were part of the 456 retirees from the Royal Papua New Guinea Constabulary who have been identified to be retired as part of the governments retirement exercise for this year.

 In his opening remarks the MC for the signing ceremony Chief Inspector Paul Unupite was emotional when addressing the retirees. He encouraged them to get their payouts and enjoy it with their families.

During a session to have the retirees sign their Deeds of Release which is the legal document that entitles them to receive their pay out.

The DPM team led by Director National Agencies Ms Roselyn Wrakuavia in addressing the retirees said, DPM was happy to work with the RPNGC to calculate their retiree’s payout.

“On behalf of the Public Service Minister and Secretary Ms Taies Sansan, I take this opportunity to thank RPNGC staff for the commitment of the HR staff to complete the retirement exercise for the retirees”.

Ms Wrakuavia said, the retirement exercise for the RPNGC officers has been successful because of the commitment by the RPNGC HR staff. For RPNGC a big number of retirees have been retired last year and this year. This she said is due to the hardwork put in by the RPNGC HR team.

Ms Wrakuavia and her team provided the retirees an opportunity to see how the calculations were done.

They took the retirees through the calculations done by the DPM team and allowed them to ask questions to seek clarification.

Ms Wrakuavia told the retirees that the Deed of Release is the most important document. “Once the DOR reaches DPM and Department of Treasury, they will do the list and pass it on to Nambawan Super as the state share.

Our officers will run you through and if you have queries do let us know. Ms Wrakuavia also explained to the retirees that the retirement payout was reviewed and this time around it will no longer be paid in cheques but direct through their bank accounts.

Also present at the signing was the Police Association President Lowa Tambua. Mr Tambua who addressed the retirees expressed gratitude towards DPM staff for the work they have done behind the scenes to do the calculations for the retirees.

Mr Tambua who spoke to the retirees about a number of issues also used the occasion to thank the government for making available funding to payout retirees. He was thankful to DPM for taking time to meet with the retirees and explain to them about their calculations unlike in the past when payouts are done to retirees without any explanation.

Selection Process For NGI

By Journalism student Esther Gahane

Officers from the New Guinea Islands met with the Director for New Guinea Islands Ms. Rhymbi Kokiva for the selection signing of 41 positions and Deeds of Releases (DOR) for a number of retirees.

The signing was held at DPM’s conference room on the 26th of November. Director New Guinea Islands

Ms. Kokiva said, DPM had  taken the chairmanship of all the selections for the Public Service so in this case Buka hospital has come in for their selection which was for the non-contract positions which was chaired by Mrs. Kokiva.

She confirmed that there were 17 DOR’s signed by 17 retiring officers from the Buka hospitals, so that will leave a gap and it’s going to be a big challenge to the CEO and his team knowing that the core business of the hospitals is prison  care. 

“So far Buka has done so well coming in with 17 signed DOR’s and at the same time completed 41 positions that have remained outstanding since 2019. So it’s a big achievement for the hospitals so far

“She said. The Acting Chief Executive Officer for NGI Buka Hospital Dr. Tommy Wotsia on behalf of the Executive management of Buka General hospital said, they were quite pleased that they have gone through the process with the assistance, guidance and leadership from DPM especially NGI Directory team and the leadership of Mrs. Kokiva.

There are few things we still need to go through  and hopefully we keep them off the ground.” Wotsia added

20 Days Of Activism

By Journalism student Matilda Ginio

Senior Coordination and Mainstream Officer from the Department of Personnel Management (DPM) was doing the Gender Equity and Social Inclusion (GESI) Policy made a presentation on 25th of November at the Magisterial Service in Down Town, Port Moresby.

The presentation was organized by the Magisterial Service to apply the GESI policy on the rights of Activism Campaign and advocating for the Elimination of Violence Against Women in Papua New Guinea.

GESI Senior Coordination and Mainstream Officer, Mr. Amugl Mondo said, the day marks the 20 days’ activism against gender-based violence (White Ribbon Day) that runs from 20th November to 10th December.

The premise of the day is to raise awareness of the fact that women around the world are subject to rape domestic violence and other forms of violence.

Mr. Mondo said, the policy emphasize more on promoting fairness and inclusive practices and giving everyone the opportunity to participate fully in all area of development, also given that opportunity for women to be in decision making roles and positions based on merit.

He added that, the lead agency in the public service to coordinate the Public Service Male Advocacy (PS MAN) which comprised of professional male public service officers who were sensitized and undergone relevant trainings to become certified members of the network. 

Mr. Mondo also added, that since the outbreak of COVID- 19, emerging data and reports from those on the frontlines, have shown that all types of VAWG, particularly domestic has intensified.

“This is the Shadow Pandemic growing amidst the COVID- 19 crisis. As COVID-19 cases continue to strain health service, essential services, violence cases have sky rocketed, said Mondo.

“More needs to be done as a government, as a department or agency and as public servants to prioritize addressing violence against women. Everyone has a role to play and together we can put an end to all forms of violence happing to our women and girls”.

Student Trainees Undertake Internship

 

By Journalism student Esther Gahane

Thirteen students from the University of Papua New Guinea are currently undertaking their internship at the Department of Personnel Management . 

11 Students from the Human Resource Strand are attached under different branches in the Department while two female student from the Journalism and Public Relations Strand attached to the Public Service Information Centre (PSIC).

A third year HR student Fenny Pupo said, that working with DPM for the past four weeks as a trainee has helped him to understand how DPM functions as the department responsible for HR issues.

One of the processes that interests him the most is the formalities and official conduct in public offices and the relationship agencies.

“The staff are so friendly and helpful throughout the past training period and I learnt a lot from their shared experiences that add value to my knowledge in public service which I see myself as one of them serving the public as a trainee,” he said. 

Ivatius Igara who is also a third year student attached under Strategic Policy Development Division said that the internship  has helped him understand the process of policy reviews and how that then gets to be amended and made into an act or included provisions.

“I’ve come to understand that conducting surveys and writing up reports that takes into consideration other underlying laws that dictates the existence of that policy and also considering changes and the current status”. Christine Lewi, also a third year female student expressed similar sentiments.

“It is very interesting here, we learn how to put into practice the theory knowledge that we learnt in University.  It’s a nice experience of actually doing recruitment and selection, interviews, doing contracts for seniors and junior officers and approval of job advertisements.”

This week is the end of the 4th week for the HR students which they have another four more weeks to go whereas for the two JPR students they have 13 weeks to go.

This internship is part of the courses that they are studying at UPNG therefore after completion of the internship the third years will return for 2022 academic year while the two final year students will be eligible to graduate.

DPM To Commence Clock-In System

Department of Personnel Management is preparing to commence the use of an online system for its staff to clock-in and clock-out during official working hours.

This is to conform to the Public Service official working hours. On the 19th of May this year a Circular Instruction (CI14/21) was issued to all line agencies on Time Keeping and Attendance in efforts to enforce Special General Order 11 of 2019.

The circular instruction contended that Time Keeping is the cause of lack of client attention and poor service delivery in many agencies.

Secretary Ms Taies Sansan said, the Circular Instruction enforcing SGO11 is clear and requires the cooperation of all agency heads to fully enforce the clock in system.

“DPM will be monitoring payrolls and compiling audit reports from time to time in order for the Minister to inform NEC on compliance by individual agencies”.

Ms Sansan said, the measure taken by DPM is to ensure that DPM enforces SGO11 .

As part of conforming to the Circular Instruction, DPM is pushing ahead with the implementation of a system that will see its staff clock in and out whilst at work.

In efforts to prepare staff to use the system a virtual session was conducted by the Management Information System team to run staff through the use of the system.

The virtual session provided a brief of how the system works and its practical use. The MIS team are now going around to all staff to configure their computers to  commence the use of the system.

Most staff at the 3rd and 4th floor now has their computers configured. Acting Executive Manager MIS Mr Sam Lalui said, his staff are now doing that with the aim of getting all staff to commence using the system immediately.

First Batch of 2021 Retirees Paid Out

37 Officers from 6 government agencies have been paid out at a cost of  K2,938,925.28 million as part of the Governments continued retirement exercise.

The 37 officers were from (name the officers) who were paid out through the normal payroll process on pay 17. Department of Personnel Management continues to facilitate the retirement exercise and is now working on the pay-out of the second batch of officers whom it is anticipated they will be paid out in pay 19 or 20.

Public Service Minister Hon. Joe Sungi has acknowledged the governments efforts to honour its commitment to pay-out the retirees.

Minister Sungi said, DPM has progressed the retirement exercise as per National Executive Council decision 304/2016 & 71/2017 as part of cost saving measures.

The Public Service Minister also acknowledged the tireless effort by DPM and Treasury staff who have been working behind the scenes to ensure file checks and system inputs and validation is being done to progress the respective batches of staff from respective agencies who will be retired to enable retirees to sign off on their Deeds of Release.

Mr Sungi said the retirement exercise is in line with the governments efforts to ensure public servants who have reached the compulsory retirement age of 65 are paid out.

“The pay-out of retirees has been a long outstanding issue but I am pleased that the government is able to pay them out to free up the Governments Ascender Payroll system which will enable savings of over half a million in the remainder of this year after pay 17.

We are looking at making more savings when the other 2 batches are paid out before the end of the year”. Minister Sungi said, as part of the Public Sector Reforms and the need to control costs in the Public Service Payroll, DPM is doing all it can to clear the Ascender Payroll through the pay-out of Public Servants who have reached retirement age but have remained on the payroll over the years.

“This is a great achievement for the Marape Basil government in its efforts to cut the Public Service wage bill and the commitment this government has made to the Public Sector Reforms on improving and modernizing the public service by honoring this commitment”.

The government has also paid the state component of superannuation for the retirees which they will be receiving immediately upon pay out.

“On behalf of the Marape Basil government, I would like to take this opportunity to thank all retirees for their services and contributions to the development of the country. I encourage you all to use your pay-outs wisely for the well-being of your families”.

The Public Service Minister has also urged line agencies to identify and submit lists of their staff who have reached compulsory retirement age to DPM to ensure they are paid out under this retirement exercise.